Academic Health Center Funding Sources

1.    University of Cincinnati Funds

        A.    General Funds - unrestricted cash provided by the University; “use it or lose it” money during a fiscal year  (A100001)

To find Monthly Department Financial Transaction by Cost Center

To find Year to Date Expenses  

        B.   Designated Funds – funds set up for a designated/specific purpose

            a.  Overhead Funds – a percentage of the income from grants is given to the grant-holding department to pay for general operations

            b.  Cost Share Funds – when a grant requires that UC contribute some of its own money to help fund the project, money must be transferred into the cost share fund and assigned the grant Cost Center number; the money is spent via this fund for tracking purposes; salary cost share dollars do not run through these funds – only non-personnel expenses

            c.  Service Center Funds – departments may run small businesses that have rates/prices approved by Government Cost Compliance; “income” is just a recovery of expense and is recorded as a “negative expense;”  income is received on a 580100 object/subobject when a sale is to an internal customer or a 580400 when the sale is to someone outside UC; may not earn a profit; external sales are subject to a 4% business tax by the University; business operations are set up this way when they want to sell to investigators who will be paying with grant dollars

            d.  Sales & Service Funds – some designated funds are established for small business operations within a department; rates are not approved/controlled by the University; income is received on a revenue source such as 0139 (taxable); fund may be designated for activities such as continuing education or a service that is not normally purchased by grant operations

            e.  Other Designated Funds – funds are established for a variety of purposes;  the source of the cash is neither a gift or a grant

    To find Unexpended Fund Balance 

    To find Monthly Department Financial Transaction by Cost Center 

    To find Year to Date Department Expenses by Cost Center 

      C.     Gift Funds

            a.     General Gift Funds – funds are for monies donated to UC that are not part of an endowment; may be highly restricted funds or very general, discretionary funds; must be true gifts which don’t require reporting or a contract in order to receive the money

            b.     PPC Funds – highly restricted gift funds set up for individual private practice corporations to donate money to the University; only gifts from the approved practices may be received in these fund

    To find Unexpended Fund Balance 

    To find Monthly Department Financial Transaction by Cost Center 

    To find Year to Date Department Expenses by Cost Center 

    D.     State Appropriation Funds – restricted funds provided by the State of Ohio as subsidy

            a.  CTS (Clinical Teaching Subsidies)

            b.  Research Challenge and Success Challenge – seed money for research and other projects

            c.  OBR (Ohio Board of Regents) – specific funding often for equipment or renovations

    E.    Endowment Funds/Expendable Interest Earnings – gifts generally over $25,000 are given to UC and invested;  interest earnings from the endowment principles are deposited into these funds;  the principle may be held by UC, by the UC Foundation, or by an outside entity such as a bank or other foundation.

    To find Unexpended Fund Balance 

    Market Value/Project Income 

    To find Monthly Department Financial Transaction by Cost Center

    To find Year to Date Department Expenses by Cost Center

    F.    Agency Funds

            a.     PPR Funds – Private Practice Reimbursement Funds; utilized when the private practices are using UC resources such as phones, duplicating, personnel, etc.;  the corporation must reimburse UC each month for these expenses;  PPR funds may not pay faculty salaries

            b.     Other Agency Funds – Government and non-government agencies may have contracts with the University; funds are used strictly as pass-through for payments and expenses such as contracts with Shriner’s and Children’s Hospital

    G.    Grant Funds – new fund numbers and Cost Centers are established each time a grant is received by the University for a specific project;  this is highly restricted money for specified purposes; grant objects must be used; timelines for use of money are restricted;  reports on funding use are normally required by the granting agencies; grants don’t necessarily follow UC’s fiscal years

    To find Year to Date Grant Expenses 

To find the CUFS to SAP conversion please use ZF1_CUFSAP.

2.            University of Cincinnati Foundation Funds

    A.    Gifts – Donors may give cash or equivalents to the UC Foundation to manage instead of UC; departments may spend the cash via Disbursement Requests to UCF or may have the money transferred to the associated gift fund at UC and spent via UC instead

    B.     Endowments – the UC Foundation accepts gifts normally greater than $25,000 and invests the gift.   Endowment principles may not be spent.  Quasi endowment principles may be moved into spendable accounts eventually for direct spending

    C.    Endowment Interest Funds – interest from endowments is deposited quarterly into these funds; earnings are directly transferred to UC by UCF the following month after the transfer

   D.    Hold Funds – gifts are kept in holding funds until permanent funds are established by UCF  

   Endowment Income 

3.    Corporate Funds

 The private practices, as part of their association with UC Physicians, establish non-profit corporations in order to handle income and expenses of their business operations.  The corporations may also receive grant dollars and run clinical trials.

4.    Academic Health Center Fund of Cincinnati 

 Medical Center Departments and Student Cost Centeranizations may establish accounts at MCFC.  This is a non-profit operation and gifts from the private practice corporations and others may be accepted by MCFC.