General Questions/Answers about Non-Gift and Gift Deposits

1. Do I need to list the checks I am depositing?
   
   
   • YES, include a separate page with a listing of checks when many checks are involved.
   • YES, but if there are only a few checks for the deposit, they can each be recorded on the A-151 or A-152 itself if your department/unit does not require a separate listing.
   
   
   
2. Should the A-151 and A-152 be typed?
   
   
   • YES, if your department/unit requires it.
   • YES, if the writer's handwriting is illegible and/or too light to transfer to the other copies of the form.
   • NO, typing is not required for most other situations.
   
   
   
3. Can I include multiple Funds and ORGNs on one A-151 or A-152 form?
   
   
   • YES
   • NO, if your department/unit prefers that only one Fund, Cost Center, etc. is recorded on an individual form.
   
   
   
4. Can the deposit be made at main campus instead of east campus?
   
   
   • Hoxworth Blood Center, plus the colleges of Nursing, Health and Pharmacy and other Academic Health Center units can make deposits in Academic Health Center Finance and Administration or directly with the Cashier's Office at main campus.
   • College of Medicine departments/units must send or hand-deliver all their deposits to Academic Health Center Management, Finance & Support Services.
   
   
   
5. How do I make a deposit with Academic Health Center Finance and Administration?
   
   
   • Any deposit may be sent by campus mail to ML 0553, Management, Finance & Support Services.
   • Deposits may be dropped off at room 187 HPB, Finance and Administration, on weekdays from 8:00 to 5:00. Most deposits made before 4:30 will be delivered by an armored car service to main campus during the morning of the next business day.
   • Finance and Administration employees will date and initial any delivered deposits if requested. This service is often used when students make the deposits or cash is delivered but may be used by any department for any deposit.
   • All deposits made to grant account lines will be reviewed by the Office of Sponsored Programs before the money is sent to main campus.
   
   
   
6. How are copies of the form distributed?
   
   
   • The department may keep the back copy of the form as a record of the deposit.
   • The UC Foundation will get its copy of the A-152 gift deposit and all attachments. Finance and Administration also makes an additional set of copies and sends it to the Academic Health Center's Alumni/Development department.
   • The "department verification" copy will usually be returned within two weeks to the Business Administrator of the department/unit that is responsible for the accounting of the indicated Fund and ORGN.
   • The front copy of the form labeled "Cashier's Office" will be forwarded to General Accounting after the Cashier's Office verifies the deposit.