A-223, Endowment or Restricted Gift Fund

Link to the Controller's Office

Purpose

An A-223 is used to establish a new endowment, restricted gift, loan or plant fund resulting from a gift to the University or the UC Foundation. A fund must be established if a gift is received with restrictions that are different than the restrictions of funds currently on the University’s books. A-223 processing requires a written document, signed by the donor, setting forth the gift intent. (Note if the revenue is being received from a foreign source please indicate this on the form.

Procedures

UC Foundation initiates this form. The terms, purpose, and restrictions should reflect the exact quotation from the will or gift instrument that provides the information. All supporting documents such as wills and letters which identify restrictions or purpose of the fund will be attached to this form and are retained with the Treasurer’s Office copy.

The University will not accept gift restrictions which are religious or which favor non-minority racial groups. If restrictions of race or gender are requested, there should also be language which would allow the University to administer the gift should these restrictions be legally void. The language should be similar to the following:

Should it become impossible for the University to restrict the use of this gift as directed for (specify restriction), donor directs that the unused portion of the gift be (specify action).

For approval and review, route the form intact and in the following sequence:

1. Treasurer’s Office (Preliminary review)
2. Dean of Administrative office
3. Vice President
4. Office of the General Counsel
5. Treasurer’s Office

The Office of the General Counsel reviews to insure that any restrictions on the A-223 agree with those stated in the correspondence/documents. The Office of the Treasurer assigns a fund number and retains the supporting document.

Once a gift is made and an appropriate fund is established, a donor cannot add new restrictions or conditions regarding that gift. However, a donor may release restrictions, in writing, in which case a revised A-223 form would be processed.

If you have any questions, please call the UC Foundation